Kent Area 39th Annual General Meeting
Saturday 4 February 2023, 10:30 am — Headcorn Village Hall, Church Lane, Headcorn, Ashford, TN27 9NR
Timetable
| Time | Event |
|---|---|
| 10:00 am | Tea & Coffee |
| 10:30 am | Annual General Meeting |
| 12:30 pm | Lunch |
| 1:30 pm | Walk: 4 miles |
| 3:15 pm | Walkers return / tea |
AGM Agenda
- Welcome and Introduction — Colin Sefton, Area Chairman
- Welcome from the Hosting Group — John Billings, Chairman, Medway Group
- To approve Minutes of the 38th AGM held on 5 February 2022
- To receive the Annual Report
- To receive and approve the Annual Accounts and Treasurer's Report for the year ended 30 September 2022
- To consider any Motions of which due notice has been given
- To elect the Honorary Officers and other Members of the Area Council
- To appoint two delegates to the Ramblers' General Council at NEC Birmingham on 1 April 2023
- To appoint an Independent Examiner
- Addresses on topical issues
- Quiz: "Landscape and History of the Kent Coast"
- Open Forum/Questions
Area Treasurer's Report
For the year ending 30 September 2022
As you can see from the accounts, our income has decreased by £13,927 and our expenditure decreased by £1,439 leaving us with a deficit of £2,257. The major income variation for the year was the reduction in funding requested from Head Office due to our high reserves. The major variation in expenditure was the reduction in funding claimed by the groups.
We also hold "restricted funds". These are amounts which have been given for specific purposes and which cannot be used for anything else. We currently have two restricted funds. The Canterbury Ramblers fund is for the repair and replacement of gates and stiles across the Kent area. The West Kent Walking Group fund is for the "Named Walks Project".
Funds at Year End
| Fund | Amount |
|---|---|
| Unrestricted | £19,363 |
| Designated | £23,097 |
| Restricted | £3,375 |
| Total | £45,835 |
The budget request to Head Office for the groups and area for 22/23 was £15,686 and was agreed in full.
Hilary Adams, Hon Treasurer
Receipts and Payments Account
For the year ending 30 September 2022
Receipts (Unrestricted)
| Item | 2021/22 | 2020/21 |
|---|---|---|
| Area Funding from Central Office | £6,887 | £18,538 |
| Publication Sales | £3,782 | £6,058 |
| Total Income | £10,669 | £24,596 |
Payments
| Item | 2021/22 | 2020/21 |
|---|---|---|
| Website | £353 | £353 |
| Walking festivals | £56 | £259 |
| SE Walker | £2,090 | £1,779 |
| Publicity Materials & Expenses | £2,981 | £2,859 |
| Publication Costs | £580 | £1,142 |
| Volunteers' Expenses | £121 | £0 |
| Volunteer Recruitment | £93 | £88 |
| Vegetation clearance | £768 | £106 |
| Lost Ways | £0 | £0 |
| AGM | £0 | £53 |
| Annual review | £500 | £450 |
| Officers' Expenses | £105 | £25 |
| Group Funding | £4,887 | £6,788 |
| Total Expenditure | £12,926 | £14,365 |
Balance Sheet
| Item | 2021/22 | 2020/21 |
|---|---|---|
| Unity Trust Bank Account | £44,635 | £46,892 |
| Add items not cleared | £1,200 | £0 |
| Total Funds | £45,835 | £46,892 |
Accounts examined by Faye Clarke FCA — 22 November 2022
General Council 2023
If you are interested in being one of Kent's two delegates to General Council, the Ramblers' national annual meeting to be held at NEC Birmingham on 1 April 2023, then please contact the Area Secretary to register your interest or seek more information.