Kent Area 39th Annual General Meeting

Saturday 4 February 2023, 10:30 am — Headcorn Village Hall, Church Lane, Headcorn, Ashford, TN27 9NR

Timetable

Time Event
10:00 am Tea & Coffee
10:30 am Annual General Meeting
12:30 pm Lunch
1:30 pm Walk: 4 miles
3:15 pm Walkers return / tea

AGM Agenda

  1. Welcome and Introduction — Colin Sefton, Area Chairman
  2. Welcome from the Hosting Group — John Billings, Chairman, Medway Group
  3. To approve Minutes of the 38th AGM held on 5 February 2022
  4. To receive the Annual Report
  5. To receive and approve the Annual Accounts and Treasurer's Report for the year ended 30 September 2022
  6. To consider any Motions of which due notice has been given
  7. To elect the Honorary Officers and other Members of the Area Council
  8. To appoint two delegates to the Ramblers' General Council at NEC Birmingham on 1 April 2023
  9. To appoint an Independent Examiner
  10. Addresses on topical issues
  11. Quiz: "Landscape and History of the Kent Coast"
  12. Open Forum/Questions

Area Treasurer's Report

For the year ending 30 September 2022

As you can see from the accounts, our income has decreased by £13,927 and our expenditure decreased by £1,439 leaving us with a deficit of £2,257. The major income variation for the year was the reduction in funding requested from Head Office due to our high reserves. The major variation in expenditure was the reduction in funding claimed by the groups.

We also hold "restricted funds". These are amounts which have been given for specific purposes and which cannot be used for anything else. We currently have two restricted funds. The Canterbury Ramblers fund is for the repair and replacement of gates and stiles across the Kent area. The West Kent Walking Group fund is for the "Named Walks Project".

Funds at Year End

Fund Amount
Unrestricted £19,363
Designated £23,097
Restricted £3,375
Total £45,835

The budget request to Head Office for the groups and area for 22/23 was £15,686 and was agreed in full.

Hilary Adams, Hon Treasurer

Receipts and Payments Account

For the year ending 30 September 2022

Receipts (Unrestricted)

Item 2021/22 2020/21
Area Funding from Central Office £6,887 £18,538
Publication Sales £3,782 £6,058
Total Income £10,669 £24,596

Payments

Item 2021/22 2020/21
Website £353 £353
Walking festivals £56 £259
SE Walker £2,090 £1,779
Publicity Materials & Expenses £2,981 £2,859
Publication Costs £580 £1,142
Volunteers' Expenses £121 £0
Volunteer Recruitment £93 £88
Vegetation clearance £768 £106
Lost Ways £0 £0
AGM £0 £53
Annual review £500 £450
Officers' Expenses £105 £25
Group Funding £4,887 £6,788
Total Expenditure £12,926 £14,365

Balance Sheet

Item 2021/22 2020/21
Unity Trust Bank Account £44,635 £46,892
Add items not cleared £1,200 £0
Total Funds £45,835 £46,892

Accounts examined by Faye Clarke FCA — 22 November 2022

General Council 2023

If you are interested in being one of Kent's two delegates to General Council, the Ramblers' national annual meeting to be held at NEC Birmingham on 1 April 2023, then please contact the Area Secretary to register your interest or seek more information.