{"id":"69c57b1b948ce0defd0a52cf","title":"Agm And Treasurers Report","path":"publications/annual-reviews/2024/agm-and-treasurers-report","contentMarkdown":"# Kent Area 41st Annual General Meeting\n\n**Saturday 1 February 2025, 10:30 am**\nWye Village Hall, Bridge St, Wye, Ashford, TN25 5EA\n\n## Agenda\n\n1. Welcome and Introduction -- Colin Sefton, Area Chairman\n2. Welcome from the Hosting Group -- John Pye, Chairman, White Cliffs Group\n3. To approve Minutes of the 40th AGM held on 10 February 2024\n4. To receive the Annual Report\n5. To receive and approve the Annual Accounts and Treasurer's Report for the year ended 30 September 2024\n6. To consider any Motions of which due notice has been given\n7. To elect the Honorary Officers and other Members of the Area Council\n8. To appoint two delegates to the Ramblers' General Council at NEC Birmingham on 5 April 2025\n9. To appoint an Independent Examiner\n10. Talk by Catherine Bradley, Kent Downs National Landscape, on \"Putting Down Routes\"\n11. Addresses on topical issues\n12. Open Forum/Questions\n\n## Timetable\n\n- 10.00am Tea & Coffee\n- 10.30am Annual General Meeting\n- 12.30pm Lunch\n- 1.30pm Walk: 4 miles\n- 3.15pm Walkers return/tea\n\n# Area Treasurer's Report\n\n*for the year ending 30 September 2024*\n\nAs you can see from the accounts, our income has increased by 3,879 pounds and our expenditure increased by 4,323 pounds leaving us with a surplus of 5,092 pounds.\n\nThe major income variation for the year was the increase in funding requested from Head Office. The major variations in expenditure were due to the publication of a new book, the replacing of signboards on named paths and an increase in funding to groups.\n\nWe also hold \"restricted funds\". These are amounts which have been given for specific purposes and which cannot be used for anything else. We currently have two restricted funds. The Canterbury Rambler fund is for the repair and replacement of gates and stiles across the Kent area. The West Kent Walking Group fund is for the \"Named Walks Project\". The movement on these funds is shown at the bottom of the statement of financial position.\n\nWe have allocated the surplus on our book sales to the \"Named Walks Project\".\n\nOur funds at the end of the year are:\n\n| Fund | Amount |\n|------|--------|\n| Unrestricted | 17,936 |\n| Designated | 26,506 |\n| Restricted | 4,375 |\n\nThe budget request to Head Office for the groups and area for 24/25 was 19,691 pounds and has been agreed.\n\nMy thanks, as always, to all the group treasurers whose prompt responses to my emails have made my life so much easier.\n\n*Hilary Adams*\n\n# Receipts and Payments Account\n\n*for the year ending 30 September 2024*\n\n## Part 1 -- Unrestricted\n\n### Receipts\n\n| Item | 2023/24 | 2022/23 |\n|------|---------|---------|\n| Area Funding from Central Office | 17,297 | 15,419 |\n| Donations | 0 | 200 |\n| Publication Sales | 5,945 | 3,964 |\n| Advertisement sales | 220 | - |\n| **Total Income** | **23,462** | **19,583** |\n\n### Payments\n\n| Item | 2023/24 | 2022/23 |\n|------|---------|---------|\n| Website | 440 | 243 |\n| SE Walker | 2,355 | 2,382 |\n| Publicity Materials & Expenses | 4,746 | 3,683 |\n| Publication Costs | 622 | 3,593 |\n| Vegetation clearance | 1,682 | 998 |\n| PROW | 0 | 2,190 |\n| Lost Ways | 272 | - |\n| AGM | 620 | 498 |\n| Volunteers footpath meeting | 1,118 | 755 |\n| Area Meetings | 184 | 288 |\n| Annual review | 500 | 500 |\n| Officers' Expenses | 362 | 461 |\n| Subscriptions | 106 | 106 |\n| Group Funding | 5,347 | 6,919 |\n| **Total Expenditure** | **18,370** | **22,693** |\n| **Surplus/(Deficit) for year** | **5,092** | **(3,110)** |\n\n### Part 2 -- Restricted\n\n| Item | 2023/24 | 2022/23 |\n|------|---------|---------|\n| Total Income (Canterbury) | 1,000 | - |\n| Total Expenditure | 0 | 0 |\n| **Surplus/(Deficit) for year** | **1,000** | **0** |\n\n# Statement of Financial Position\n\n*as at 30 September 2024*\n\n| Item | 2023/24 | 2022/23 |\n|------|---------|---------|\n| Unity Trust Bank Account | 48,817 | 42,725 |\n| **Total Funds** | **48,817** | **42,725** |\n\n### Main Fund\n\n| Item | 2023/24 | 2022/23 |\n|------|---------|---------|\n| Brought forward | 17,392 | 19,363 |\n| Surplus/(Deficit) | 5,092 | (3,110) |\n| Movements (to)/from designated | (4,548) | 1,139 |\n| **Carried forward** | **17,936** | **17,392** |\n\n### Designated Funds\n\n| Fund | Amount |\n|------|--------|\n| Named Walks Project 2024/25 | 7,000 |\n| Named Walks Project 2025/26 & future | 19,506 |\n\n### Restricted Funds\n\n| Item | 2023/24 | 2022/23 |\n|------|---------|---------|\n| Brought forward | 3,375 | 3,375 |\n| Surplus/(Deficit) | 1,000 | 0 |\n| **Carried forward** | **4,375** | **3,375** |\n\n| | 2023/24 | 2022/23 |\n|------|---------|---------|\n| **Total Funds** | **48,817** | **42,725** |\n| **Total Assets** | **48,817** | **42,725** |\n\n*Accounts presented by Hilary Adams, Hon Treasurer*\n\n*Having carried out procedures in accordance with the Area and Group independent examination guidelines, I consider the Kent Area accounts to have been properly prepared and give a true and fair representation of the Area's finances for the year ended 30 September 2024.*\n\n*Faye Clarke FCA, Independent examiner -- 18 November 2024*\n\n## General Council 2025\n\nIf you are interested in being one of Kent's two delegates to General Council, the Ramblers' national annual meeting to be held at NEC Birmingham on 5 April 2025, then please contact the Area Secretary (page 2) to register your interest or seek more information. You can also find more information at www.ramblers.org.uk/about-us/how-we-are-run/about-general-council.aspx","contentHtml":"

Kent Area 41st Annual General Meeting

\n

Saturday 1 February 2025, 10:30 am\nWye Village Hall, Bridge St, Wye, Ashford, TN25 5EA

\n

Agenda

\n
    \n
  1. Welcome and Introduction -- Colin Sefton, Area Chairman
    2. \n
  2. Welcome from the Hosting Group -- John Pye, Chairman, White Cliffs Group
    3. \n
  3. To approve Minutes of the 40th AGM held on 10 February 2024
    4. \n
  4. To receive the Annual Report
    5. \n
  5. To receive and approve the Annual Accounts and Treasurer's Report for the year ended 30 September 2024
    6. \n
  6. To consider any Motions of which due notice has been given
    7. \n
  7. To elect the Honorary Officers and other Members of the Area Council
    8. \n
  8. To appoint two delegates to the Ramblers' General Council at NEC Birmingham on 5 April 2025
    9. \n
  9. To appoint an Independent Examiner
    10. \n
  10. Talk by Catherine Bradley, Kent Downs National Landscape, on "Putting Down Routes"
    11. \n
  11. Addresses on topical issues
    12. \n
  12. Open Forum/Questions
    13. \n
\n

Timetable

\n\n

Area Treasurer's Report

\n

for the year ending 30 September 2024

\n

As you can see from the accounts, our income has increased by 3,879 pounds and our expenditure increased by 4,323 pounds leaving us with a surplus of 5,092 pounds.

\n

The major income variation for the year was the increase in funding requested from Head Office. The major variations in expenditure were due to the publication of a new book, the replacing of signboards on named paths and an increase in funding to groups.

\n

We also hold "restricted funds". These are amounts which have been given for specific purposes and which cannot be used for anything else. We currently have two restricted funds. The Canterbury Rambler fund is for the repair and replacement of gates and stiles across the Kent area. The West Kent Walking Group fund is for the "Named Walks Project". The movement on these funds is shown at the bottom of the statement of financial position.

\n

We have allocated the surplus on our book sales to the "Named Walks Project".

\n

Our funds at the end of the year are:

\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
FundAmount
Unrestricted17,936
Designated26,506
Restricted4,375
\n

The budget request to Head Office for the groups and area for 24/25 was 19,691 pounds and has been agreed.

\n

My thanks, as always, to all the group treasurers whose prompt responses to my emails have made my life so much easier.

\n

Hilary Adams

\n

Receipts and Payments Account

\n

for the year ending 30 September 2024

\n

Part 1 -- Unrestricted

\n

Receipts

\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Item2023/242022/23
Area Funding from Central Office17,29715,419
Donations0200
Publication Sales5,9453,964
Advertisement sales220-
Total Income23,46219,583
\n

Payments

\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Item2023/242022/23
Website440243
SE Walker2,3552,382
Publicity Materials & Expenses4,7463,683
Publication Costs6223,593
Vegetation clearance1,682998
PROW02,190
Lost Ways272-
AGM620498
Volunteers footpath meeting1,118755
Area Meetings184288
Annual review500500
Officers' Expenses362461
Subscriptions106106
Group Funding5,3476,919
Total Expenditure18,37022,693
Surplus/(Deficit) for year5,092(3,110)
\n

Part 2 -- Restricted

\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Item2023/242022/23
Total Income (Canterbury)1,000-
Total Expenditure00
Surplus/(Deficit) for year1,0000
\n

Statement of Financial Position

\n

as at 30 September 2024

\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Item2023/242022/23
Unity Trust Bank Account48,81742,725
Total Funds48,81742,725
\n

Main Fund

\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Item2023/242022/23
Brought forward17,39219,363
Surplus/(Deficit)5,092(3,110)
Movements (to)/from designated(4,548)1,139
Carried forward17,93617,392
\n

Designated Funds

\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
FundAmount
Named Walks Project 2024/257,000
Named Walks Project 2025/26 & future19,506
\n

Restricted Funds

\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Item2023/242022/23
Brought forward3,3753,375
Surplus/(Deficit)1,0000
Carried forward4,3753,375
\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
2023/242022/23
Total Funds48,81742,725
Total Assets48,81742,725
\n

Accounts presented by Hilary Adams, Hon Treasurer

\n

Having carried out procedures in accordance with the Area and Group independent examination guidelines, I consider the Kent Area accounts to have been properly prepared and give a true and fair representation of the Area's finances for the year ended 30 September 2024.

\n

Faye Clarke FCA, Independent examiner -- 18 November 2024

\n

General Council 2025

\n

If you are interested in being one of Kent's two delegates to General Council, the Ramblers' national annual meeting to be held at NEC Birmingham on 5 April 2025, then please contact the Area Secretary (page 2) to register your interest or seek more information. You can also find more information at www.ramblers.org.uk/about-us/how-we-are-run/about-general-council.aspx

\n"}